2021 ESAA AGM
April 7th, 2021
1:00 pm to 2:00 pm
Online via GoToMeeting
Due to the ongoing COVID-19 restrictions, the 2021 ESAA Annual General Meeting will be held virtual via the GoToMeeting Platform. Full voting members will be able to vote online for the Board of Directors. Details to be announced prior to the meeting.
2021 ESAA AGM Documents
- Notice of ESAA 2021 Annual General Meeting
- ESAA Board of Directors Call for Nominations
- ESAA AGM Agenda
- AGM Minutes March 10th, 2020
- ESAA 2021 AGM Proxy
- ESAA Proxy Procedures
Notice of ESAA Annual General Meeting
1:00 pm – April 7th, 2021
Online via GoToMeeting
NOTICE IS HEREBY GIVEN that the Annual General Meeting of the Members of the Association will be held in Edmonton, Alberta, on April 7th, 2021, at the hour of 1:00 pm for the following purposes:
- to approve the minutes of Members dated March 10th, 2020;
- to receive the report of the President;
- to receive the report of ESAA Management;
- to receive the report of the Treasurer;
- to appoint Auditors;
- to appoint/elect Directors; and
- the transaction of such further and other matters as may properly be brought before the meeting or any adjournment thereof.
All full members have the right to appoint a proxy, who needs not to be a member, to exercise the same voting rights that the member appointing such proxy would be entitled to exercise if present at the meeting.
Dated at the City of Edmonton, in the Province of Alberta, this 25th day of February 2021.
BY ORDER OF THE BOARD
Per: ESAA President
* There is no charge to attend the ESAA AGM
ESAA Board Election – Call for Nominations
Proposed List of Nominees
The ESAA Board of Directors is pleased to announce the initial slate of candidates for the upcoming Board of Directors election to be held at the ESAA AGM on April 7th, 2021 online.
There will be four (4) positions open for the ESAA Board of Directors, each for a three (3) year term.
If you would like to be included on the list of candidates for the ESAA Board of Directors and are a representative of a full ESAA Member, please submit 6 letters of support* by no later than March 15th, 2021, to the ESAA Office via e-mail: email@example.com.
Proposed List of Candidates
- Darren Cherniak, North Shore Environmental Consultants (I)
- Darrell Haight, Trace Associates (I)
- Karen Schmidt, Osprey Scientific (I)
- Rob Traynor, SLR Consulting (I)
(*) Letters of support must be from ESAA Members and only one letter per member.
Voting Procedures and Use of a Proxy
The following will provide clarification around the procedure for the use and handling of proxies at the Environmental Services Association of Alberta’s (ESAA’s) Annual General Meeting (AGM)
As per section 3.11 of the ESAA Bylaws, at any meeting of Members, a proxy appointed by a Full Member shall be entitled to exercise, the same rights that the Full Member would be entitled to exercise if present at the meeting subject to any restrictions expressed in the instrument appointing the proxy. A proxy need not be a Representative of a Member of the Association.
At the time of distribution of the Notice of Meeting, a proxy form is included as part of the electronic packages.
If a Representative (main contact) for a Member is unable to attend, the Member can appoint any individual attending to be the Member’s proxy.
When a proxy is received at the ESAA Office it is noted on the membership list and an election ballot is attached to it.
The proxy and the election ballot is then given to the individual identified on the proxy at the AGM.
If the proxy is received and no individual is identified, the Member is contacted and asked to resubmit the proxy form
If the individual identified is an ESAA staff member, the staff member contacts the Member‘s Representative asking them to indicate their voting instructions for the election. Such voting instructions are noted and attached to the proxy form.
If the member doesn’t supply voting instructions to an ESAA staff member named in the proxy, the proxy is included for the purposes of quorum but is not exercised by the ESAA staff member for the purposes of voting.